Support Staff Positions

Library Services Assistant (Provisional Appointment)

DISTINGUISHING FEATURES OF THE CLASS: This position exists at SUNY-ADIRONDACK and entails a wide variety of data management and frontline service work requiring previous library training or knowledge of library techniques, computer skills, and customer service skills. This position requires frequent independent decision-making and judgment. The Library Services Assistant works under general supervision of a higher level supervisor, receiving detailed instructions only when policies have not been determined.  Incumbents supervise student assistants working in the Library. The incumbent will perform all related duties as required.

TYPICAL WORK ACTIVITIES:  (Illustrative only) Oversees and participates in the day-to-day operations of the interlibrary loan services program; Interviews, hires, trains, schedules and supervises a large number of student assistants; Oversees and may participate in daily circulation desk, stack reading and stack maintenance duties student assistants: Maintains the library onsite reserve collections; as well as the day-to-day operations of the reserve service; Maintains circulation function records; Compiles and reports data for statistical reports; Collects or debits monies from fines and replacement costs and handles related financial records; Mails/distributes notices related to library circulation and interlibrary services; Compiles and generates reports relating to delinquent borrower information; Compiles and generates reports relating to data for statistical reports; Enters registrations and issues borrower identification cards according to established procedures; Provides information to the public at the circulation desk on library policies and procedures; Prepares and updates instruction manuals for student assistants; Performs bibliographic searches using standard sources such as printed resources, the library computer catalog and online databases; Performs ongoing computer database maintenance tasks such as adding and deleting records and producing reports; Operates library public access catalog, personal computer, printer, fax machine and other office equipment; Coordinates the operation and maintenance of photocopiers, microform readers/printers; Prepares library materials for circulation; Inspects returned library material for damage; May provide guidance to patrons on the use of the library collection; Instructs other staff in specialized clerical work of unit; Maintains an inventory of library and office supplies; Assists in library collection inventories;


  • Good knowledge of library services and practices;
  • Good knowledge of office terminology, procedures and equipment;
  • Good knowledge of the fundamentals of computers, computer databases, and peripheral equipment;
  • Working knowledge of basic arithmetic functions of addition, subtraction, multiplication, and division;
  • Working knowledge of keeping and checking financial records and accounts;
  • Ability to operate an alphanumeric keyboard such as a word processor or personal computer;
  • Ability to prepare narrative or tabular material using a personal computer and appropriate software;
  • Ability to perform close detail work involving considerable visual effort and strain;
  • Ability to understand and carry out oral and written instructions;
  • Ability to articulate ideas and information effectively;
  • Ability to plan coordinate, train and supervise student assistants;
  • Ability to work effectively with other staff;
  • Ability to establish and maintain cooperative working relations with other departments and outside agencies.
  • Dependability, accuracy, integrity, and good judgment are required;
  • Physical condition commensurate with the demands of the position.


  1. Graduation from a regionally accredited or New York State registered college with an associate’s degree or higher in Library, Business or a closely related field and one (1) year of full time paid (or the equivalent part-time and/or volunteer) library clerical experience which includes experience in computerized library operations; OR b.  Graduation from high school or possession of a high school equivalency diploma AND three years of full time paid (or the equivalent part-time and/or volunteer) library clerical experience which includes experience in computerized library operations. 

    NOTE: A Bachelor’s Degree or higher in Library Science or closely related field may be substituted for one year of experience as defined in (a) above.

    ** This position is a Competitive Class position subject to all regulations of the Warren County Department of Civil Service. The provisional appointee must successfully pass a competitive examination for this title and be eligible for permanent appointment to this position. **

SALARY:  $37,031

Application Deadline: September 6, 2017.

For consideration, email with the corresponding job title as the subject line. Please include a cover letter, resume, and names, numbers and email addresses of three professional references.

SUNY Adirondack values diversity and is an Affirmative Action/Equal Opportunity Employer